To configure and manage your Presentation Options, go to the top menu, Products > Presentation Options.

The Presentation Options dialog lists all Presentation Options, which products they are available to, and which supplier they are attached to (if applicable).  Each presentation option can be linked to different types of products.  The four available options are Prints, Gallery Wraps, Products, and Digital Files.  By limiting the types of products you want the presentation option to be available for, creating priced items and assigning them during ordering becomes easier, as the options list is more focused. 

For example, if you're setting up an option for Acrylic Prints, you would typically check both 'Prints' and 'Products'.  Including 'Products' allows acrylic prints to be used in wall groupings and templated items.  Generally, if a presentation option is assigned to 'Prints', it is also advisable to select 'Products'. However, ensure 'Digital Files' is not checked, as this would incorrectly imply you could order an acrylic digital file.

• Check box: Options checked (on) will be available for use.  Options unchecked (off) will be disabled.
• Supplier: The Supplier column indicates a Supplier has been assigned to the Presentation Option.  To view a single supplier, choose the supplier name from the drop-down list at the very top of the dialog.  Note: when viewing a single Supplier, you cannot drag and reorder the Presentation Options.
• Display Name: This is the name that will be displayed throughout ProSelect when orders are built.  It will also display on invoices.
• Product Type: Options include Prints, Gallery Wraps, Products, and  Digital Files.  If a checkbox is checked, then the corresponding Presentation Option will be made available in that product type.
• Used In Checkmark: This appears if a Presentation Option is currently assigned to a product in ProSelect.  Hover over the checkmark to view how many products are currently using the Presentation Option.

Important Note

A Presentation Option does not refer to session fees, additional charges, shipping, mileage, or similar aspects.

1. Click the Add button.
   
   
   
   
2. Product Name: Enter a name for the Presentation Option.
3. Display Name: Optionally enter a Display Name.  This is typically used when dealing with Supplier Collections.  A Display Name may better align with your Studio's brand, while a Product Name is based on a particular lab product.
   • If you add a Display Name, this name will appear throughout ProSelect.
   • Pro Production: When images are produced, the Presentation Option subfolder will revert back to the original name provided by the Supplier, not the Display Name.  This is to aid in placing lab orders.
4. Supplier: Optionally choose a Supplier from the drop-down list.
5. Available To: Check the boxes to indicate which product types the Presentation Option will be available to.  
6. Click Save.
7. The newly created Presentation Option will appear at the bottom of the list.  
8. You can click and drag the Presentation Option to reposition it in your list.

Rename

1. Click the Edit button.
2. Enter a new Product Name or Display Name for the presentation option.
3. Click Save.

Sort the Presentation Option List

1. Click and drag a Presentation Option to manually move its position in the list, or
2. Click the Sort By button.
3. Select the sorting method from the list.

Important Info - Cannot Undo a Sort

It is important to note that you cannot undo the "Sort By" button.  If you make a sorting mistake, click the Cancel button on the Presentation Options dialog.  You will lose all changes, and you can start again.

Deleting a Presentation Option

Quick Tip - Do Not Delete

If there is a Presentation Option you do not wish to use, consider turning it off (uncheck the checkbox on the left side).  This will disable the Presentation Option, and it will not be shown anywhere on the main display. However, you will still have the option of using the Presentation Option at a later time.  Simply check the box to turn it back on.

1. Select the Presentation Option you wish to delete.
2. Click the Delete button.
3. If the Presentation Option is currently being used in a product, a warning will pop up.  Click Yes to continue.

When you build a new album in ProSelect, a Presentation Option is automatically applied to all images on import.  This is part of the "Starting Product."  The default Presentation Option should represent your most common or preferred product type (or print finish).  The default gives you a starting point.  At any time after import the assigned Presentation Option can be changed.

Go to the top menu, ProSelectEdit > Settings > Importing Images to set the default Starting Product.  Choose a Presentation Option from the drop-down list.  If the option you want is not there, create it by selecting "Manage Presentation Options."  You will also need to select a Size to go with it.  Click on Create New Starting Product to learn more.

Supplier-based presentation options are linked to specific lab products.  Usually, these Presentation Options are already set up and associated with products in the Product and Pricing Manager. 

Filter by Supplier

Presentation Options can be filtered to show only those assigned to a particular supplier.  Click on the drop-down arrow on the top right of the presentation Options dialog to reveal the available list.

• All Suppliers: By default, all suppliers will be displayed.
• Not Specified: This group includes all Presentation Options created with NO supplier attached.

• Select a supplier from the list to view the Presentation Options linked to that particular supplier.  The Supplier List shown is determined by which suppliers you have "turned on."  See Supplier List for more information.

Hiding Supplier Presentation Options

If you do not wish to use certain Presentation Options from a specific supplier, uncheck the box on the far left of the dialog next to the supplier name.  This will hide the Presentation Option throughout ProSelect.  You can always check the box to turn it back on.  To hide all Presentation Options from a specific Supplier, go to the top menu, Products > Suppliers.  Uncheck the box next to the supplier you wish to remove.  Please note: this will remove ALL references to that particular supplier throughout ProSelect. 

When creating Presentation Options, always keep in mind that they are combined with other factors that define the product.  Here are some examples of different product types and the Presentation Options they use:

For Prints:

[Image Name] + [Size] + [Presentation Option]

• 1234.jpg 16x20 Metal Print
• 2345.jpg 24x36 Bonded Canvas Print
• 3456.jpg 8x10 Custom Print Matted and Framed

For Gallery Wraps:

[Image Name] + [Face Size] + [Edge Depth] + [Presentation Option]

• 1234.jpg 16x20 1.5" Economy Gallery Wrap
• 2345.jpg 24x36 1.5" Premium Canvas Wrap
• 3456.jpg 8x10 1.5" Gallery Wrap Framed

For Composite products, Advanced Composites, Traditional Matted products, and Advanced Gallery Wraps:

[Product Name] + [Size] + [Presentation Option]

• Square 4-up - Composite 20x20 Multi-image Print
• 9-up Layout 20x20 Custom Print Matted and Framed

Specialty and Reference Products: (Reference Products do not support sizing)

[Product Name] + [Presentation Option]

• HH Irene Necklace Designer Jewelry
• 3XM - Walnut - 11x14 Image Box
• Includes 20 Matted Prints

Wall Groupings:

Wall Groupings are shown like Prints, listing the individual print items.

When you create a new ProSelect album or add images to one, your default Starting Product—consisting of a specific presentation option and size—is automatically applied to these images.  You can modify this setting at any time after importing the images.

When an image is selected, the currently assigned presentation option is displayed on the bottom right of the info bar.  Click on the drop-down arrow next to the presentation option to reveal a list of all other presentation options available.

• This image was assigned "custom print" when it was first imported.  This is based on our starting product.
• If we want to change this, simply click on the drop-down arrow next to "custom print" and select a different presentation option.
• Only the presentation options assigned to your "prints" will appear in this list.  This is done in an effort to reduce the list size and only show relevant print options.  To reveal a complete list of every presentation option you have set up, hold the OptionAlt key while clicking the drop-down arrow.
• When working with other types of products such as Gallery Wraps or Composites, only presentation options relevant to those products will be listed.
• The $ next to the presentation option indicates price list items have been set up using this option.

The presentation options listed in the menu are determined by the configurations set in the Product & Pricing Manager.  This setup dictates which presentation options are offered, when they are available, and if they are priced. 

Show Available, Priced Presentation Options

To see the available options, click the drop-down arrow next to the currently assigned presentation option.  All of these options are available and priced for this product at the currently selected size.

Reveal ALL Presentation Options

When you optionalt click on the drop-down arrow next to the presentation option, you will get the complete list of presentation options.  The list is considerably longer, as it includes all presentation options, regardless of availability, with "prints" enabled.

• $ Black/Gray: The presentation option is available for this product, and priced at the currently selected size.
• $ Amber: The presentation option is available for this product, but NOT at the currently selected size.  Select an alternate size to use this option.
• $ Red: The presentation option is available for this product, but it is priced at 0.00.  Return to the Product & Pricing Manager to price this option.
• No $: The presentation option has been created and is available for this type of product, but no price list items have been set up.  You can set up price list items in the Product & Pricing Manager.

Working with Products functions similarly to Working with Images.  Once you create a print product, it includes a specific size and presentation option.  The chosen presentation option appears in the bottom-right corner of the info bar, while the print size is displayed in the middle.

• Once a size is assigned to a product, only the presentation options available in that size will appear in the drop-down list.
• For instance, metal prints may not be available in all sizes offered for custom prints.

Comparing Print Sizes

The presentation options available are determined by the size assigned to the print.  This ensures that you do not inadvertently offer a print option that cannot be produced by a supplier.  i.e. "Gloss Acrylic" is not listed as an 8x10 print option, this is because it is not producible by the Supplier.

When Working with Rooms, the chosen presentation option as well as the associated price appears in the bottom-right corner of the info bar.  The product size is displayed in the middle.  When changing the presentation option, the total price will update as well.

If the list of presentation options is empty when you try to change it for a print or product, it could be due to a few different reasons: 

Price List

Make sure you are using the correct price list. 

1. On the top menu, go to Orders > Select Price List. 
2. Alternatively, you can click on the Order Product tool and choose your price list from there. 
   
   
   
   
3. The price list you have selected to use when building orders in Pro Select directly reflects what you set up in the Product & Pricing Manager.

The Selected Size is Not Available

If the presentation option you are looking for is not listed, it could be due to the availability of the print finish.  Only sizes that are producible will appear in the ProSelect main interface (as set up by the user in the Product & Pricing Manager).  If a particular presentation option does not appear, it could be because it is not producible at the currently selected size. 

1. Instead of clicking on the drop-down arrow next to the presentation option, do an OptionAlt + Click instead. 
2. All presentation options will be revealed.  
3. Select the presentation option you want from the list.  See the page Understanding the Presentation Options Menu List for more information.

Ensure the Presentation Option is Enabled

Presentation options need to be "turned on" for the specific product type.  If you are selecting a presentation option for a print, you must check the boxes under the "print" column in the Presentation Options dialog.

1. On the top menu, go to Products > Presentation Options.
2. Use the checkboxes to enable the presentation options.
   
   

Ensure the Product is Enabled

Products can also be "turned on or off."  Make sure the boxes are checked in the Product & Pricing Manager if you want to offer a specific product and have it appear in the main interface.

1. On the top menu, go to Products > Product & Pricing Manager.
2. Check the boxes of all prints, products, gallery wraps, extras, order adjustments, and digital files you want to offer.  If items are "grayed out," they will not appear in the main interface.
   
   

If the dollar sign ($) next to a presentation option appears in red, it means that the option is available for the product but is priced at $0.00.  You can still choose and order this option; the red text simply serves as a warning about the zero pricing.

Solution

Option 1: Select the presentation option and order the print as a Custom Product.  You can add in the price here.

Option 2: Using the Product & Pricing Manager, find and price the selected presentation option at that size. (In this case, a Pearl finish, 8x10 print).  Once the print is priced, the red dollar sign will be removed.